Administrative Specialist

ARS is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative support for a government innovation program. This role will be instrumental in ensuring smooth operations across multiple teams and divisions. The ideal candidate will have exceptional organizational skills, strong communication abilities, and experience with administrative support in a dynamic, fast-paced environment. This position requires someone who can maintain efficient workflow systems, coordinate cross-functional activities, and provide reliable administrative expertise to enable program success.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Support division and team operations through coordinating communications with internal and external organizations
• Develop, process, and maintain various reports, written communications, and packages requiring coordination and review
• Maintain and modify calendars and schedules for program leadership and key meetings
• Coordinate and facilitate organizational meetings, including room reservations and logistical support
• Track, monitor, and ensure completion of assigned tasks and suspense items
• Support proper records management and information organization
• Assist with travel arrangements and expense reporting for team members
• Coordinate document workflows, ensuring proper routing, signatures, and filing
• Support digital enablement initiatives, including survey administration and data collection
• Provide administrative support for virtual and in-person meetings and events
• Create and maintain systematic filing systems for easy retrieval of information
• Draft routine correspondence and communications on behalf of leadership
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

• Must be a US citizen
• Associate's degree in Business Administration, Office Management, or related field (or equivalent experience)
• 3+ years of experience in administrative support roles
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with digital collaboration tools and workflow management systems
• Strong written and verbal communication skills
• Demonstrated organizational abilities and attention to detail
• Experience supporting calendar management and scheduling for teams
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Basic understanding of records management principles
• Ability to obtain and maintain required security clearance

Desired Qualifications:

• Bachelor's degree in Business Administration or related field
• Experience supporting government or defense programs
• Knowledge of government administrative processes and procedures
• Proficiency with Google Workspace applications
• Experience with Smartsheets, Asana, Monday.com, or similar project management tools
• Background in event coordination or meeting planning
• Experience creating visual products such as infographics or presentation materials
• Knowledge of travel management systems and processes
• Experience with electronic records management systems

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.